Billing Groups

Menu Path: Administration > Billing Groups

Bill Print Report: Each billing group may have a separate bill associated with it. This field the name of the program that prints the bill for this billing group. This information will be provided by software engineer.

Discount Percent: If the user offers a discount on the bill amount for timely payment, this is the discount percent that is offered. If no discount is offered, then the field should be set to zero (0).

Use Autopay?: When this box is checked the system will apply Autopay to any bill generated for this billing group.

Apply Deposit to Final? When this box is checked, the system system will apply any customer deposit originally recorded for this billing group. For a deposit to be recorded, the user must enter the deposit as a miscellaneous cash receipt.

Deposit Transaction Code: Select a transaction code from the list provided. In the event the customer’s payment exceeds the customer’s balance due, the system applies any credit balance to this transaction code.

Discount Application Rule: From the list provided, select the discount rule that is applicable.

Discount % / Amount: Enter the percent or amount that is applicable to the discount rule.

Last Day from Due Date: Enter the number of days prior to the due date that will be used to calculate the discount due date.

Discounts Earned Trx Code: When the discount is earned, the system will create an adjustment to reflect the amount. From the list provided, select the transaction code to used for the adjustment.

Batch ID: Each bill run is assigned a unique batch id. When the billing group is selected for the very first time, the system will automatically assign this batch id.

Estimated Reading Date: If the user is going to generate estimated readings for the accounts that have not received legitimate readings, this date will be entered as the reading date for the estimated readings.

First Service Date: This is the first date of the service period. Typically this date is printed on the bill to represent the ‘from’ date.

Last Service Date: This is the last date of the service period. Typically this date is printed on the bill to represent the ‘to’ date.

Bill Date: This is the date upon which the bills are prepared.

Due Date: This is the due date for the bill. If the customer does not pay the bill by the due date, the appropriate penalty will be applied.

Extended Due Date: In some instances, the user may wish to extend the due date for selected customers. This would typically be used when the standard due date is inconvenient for the customer. For example, if the due date falls on the first day of the month and the customer receives their pension check on the third day of the month. The customer can be flagged as qualifying for the extended due date by setting the `Extended Due Date' on the Customer Master table.

Post Month/Year: Enter the post month and post year in which the general ledger activity for this batch should posted. The system will accept any month between 1 and 12 and any year. The post month and year are not required to match the process date, but it is recommended that these fields match if the general ledger is running on a calendar year.

Bill Cycle: The batch represents either an estimated or actual bill cycle. The batch would be identified as being an estimated cycle only if the batch represents one of a set of batches of bills that represent a billing period. For example, some agencies base their billings upon a quarterly cycle with the first two billings being estimates and the third billing being the actual billing.

Bills To Print: The user may indicate which bills should be printed.

Standard Message: This message will be printed on any bill that does not have a past due balance.

Past Due Message: This message will be printed on any bill that has a past due balance. It is necessary to enter this message even though the user may wish the same message to be sent whether a past due balance exists or not.