ProgramTrak© is designed to provide an organization with a tool for tracking camp and event registrations. There are basically three types of registrations that can be handled by ProgramTrak. The types are:
Program/Event registration requires that a Program/Event be setup for each session to be offered and linked to a location where the session will be held. The applicant group is then registered into a particular program/event session, which reduces the available capacity for this session.
Resident/Day Camp registration requires that an the Camp Program be setup for each session to be offered and linked to a location (Camp) where the camp session will be held. The applicant individual or group is registered into a particular camp session, which reduces the available capacity for this session.
Group Camping registration requires that Camp Locations and Campsites (Location Units) be setup for each Camp and Campsite that will be used for Group Camping. The applicant’s group is registered into a particular Campsite for a particular period of time. Up to three groups may be registered into a camp site, providing, the capacity is not exceeded. Once a time period has been assigned and the capacity exceeded, no other Group can be registered for the Campsite during this time period.
Linked to Membership files Maintains capacity for Events/Camps Schedule for Group Camping
Creates Receivable for Registration Registration transaction history Payment transaction history
Multiple registrations for Event Varying rates by type registrant Rates by Camp/program
Maintains Ethnic statistics Maintains Disability statistics Confirmations printed
Application fee can reduce amt due Camp Location/Unit data Program Bus Scheduling
Directions to Camp Location Enrollment Data by Program/Camp
Master Files and Transaction Entry
Program Master Camp Program Master Location Master
Unit Master Bus Master Individual Registrant data
Event Registrations Resident/Day Camp Registrations Group Camp Registrations
Troop Event Transactions Troop Camp Transactions Troop Group Transactions
Confirmation Letters Rosters
Balance Due Revenue
Disability Statistics Labels
Ethnic Statistics Enrollment
Past Due Balances