Program Track

ProgramTrak© is designed to provide an organization with a tool for tracking camp and event registrations. There are basically three types of registrations that can be handled by ProgramTrak. The types are:

Programs/Events

Resident/Day Camps

Group Camps

Program/Event registration requires that a Program/Event be setup for each session to be offered and linked to a location where the session will be held. The applicant group is then registered into a particular program/event session, which reduces the available capacity for this session.

Resident/Day Camp registration requires that an the Camp Program be setup for each session to be offered and linked to a location (Camp) where the camp session will be held. The applicant individual or group is registered into a particular camp session, which reduces the available capacity for this session.

Group Camping registration requires that Camp Locations and Campsites (Location Units) be setup for each Camp and Campsite that will be used for Group Camping. The applicant’s group is registered into a particular Campsite for a particular period of time. Up to three groups may be registered into a camp site, providing, the capacity is not exceeded. Once a time period has been assigned and the capacity exceeded, no other Group can be registered for the Campsite during this time period.

General Capabilities

Linked to Membership files Maintains capacity for Events/Camps Schedule for Group Camping

Creates Receivable for Registration Registration transaction history Payment transaction history

Multiple registrations for Event Varying rates by type registrant Rates by Camp/program

Maintains Ethnic statistics Maintains Disability statistics Confirmations printed

Application fee can reduce amt due Camp Location/Unit data Program Bus Scheduling

Directions to Camp Location Enrollment Data by Program/Camp

Master Files and Transaction Entry

Program Master Camp Program Master Location Master

Unit Master Bus Master Individual Registrant data

Event Registrations Resident/Day Camp Registrations Group Camp Registrations

Troop Event Transactions Troop Camp Transactions Troop Group Transactions

Reports

Confirmation Letters Rosters

Balance Due Revenue

Disability Statistics Labels

Ethnic Statistics Enrollment

Past Due Balances